Part-Time Administrative Assistant with QuickBooks Experience

Description

We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team. This role is perfect for individuals with experience in QuickBooks invoicing, administrative support, and school transportation contracts. The position offers flexibility, allowing for fully or partially remote work. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring efficient financial management.

Company Culture and Environment

Our team is dynamic and collaborative, emphasizing support and efficiency in our operations. We value flexibility and adaptability in our work environment, catering to individual needs while maintaining strong teamwork.

Career Growth and Development Opportunities

This position offers opportunities for career growth, with the potential for professional development as you contribute to the team’s success and engage in various administrative tasks.

Detailed Benefits and Perks
• Flexible work-from-home options
• Competitive compensation
• Opportunities for career growth

Compensation and Benefits
• Competitive salary based on experience
• Flexible working hours
• Opportunities for professional development and continuous learning

Why you should apply for this position today

This role is a great opportunity to be part of a team that values your contributions. With flexible work options and the chance for career advancement, applying today could be the first step towards a fulfilling role in administrative support.

Skills
• Proficient in QuickBooks and invoicing processes
• Strong organizational and time management skills
• Excellent communication skills and a professional demeanor
• Proficient with office equipment and software tools (Microsoft Word, Outlook, PowerPoint)
• Ability to prioritize tasks effectively

Responsibilities
• Create and send invoices to clients using QuickBooks, ensuring accuracy and timeliness
• Track payments and follow up on overdue invoices
• Initiate communication with school districts regarding potential contracts and bids
• Manage schedules for students and drivers to ensure proper shift coverage
• Respond to emails and phone calls in a timely and professional manner
• Schedule and coordinate meetings and appointments for the team
• Prepare and maintain spreadsheets, reports, and other documents
• Assist in organizing and managing company files and records
• Answer phone calls and direct them to the appropriate team members
• Organize meetings and take accurate meeting minutes
• Draft and distribute emails, memos, and letters
• Contribute to the preparation of company reports and maintain an organized filing system
• Assist in developing, updating, and maintaining office procedures to streamline operations

Qualifications
• High school diploma/GED required (Associates degree or administrative training preferred)
• Previous experience as an Administrative Assistant or in a similar administrative role
• Proficient with office equipment and software tools
• Strong organizational and time management skills
• Excellent communication skills and a professional demeanor

Education Requirements
• High school diploma/GED required
• Associates degree or administrative training preferred

Education Requirements Credential Category
• High School Diploma or General Educational Development (GED)

Experience Requirements
• Previous experience as an Administrative Assistant or in a similar administrative role

Why work in Billerica, MA

Billerica offers a charming suburban atmosphere with convenient access to Boston and a rich history. The area provides a balanced lifestyle with plenty of recreational options, dining, and community events. Living and working in Billerica allows you to enjoy a peaceful environment while being close to urban amenities.

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