Executive Assistant (Remote) – Clinical Background Preferred

Remote (Must have a quiet, controlled work environment & reliable internet)

About the Opportunity

Wound360 is recruiting on behalf of a specialized wound care practice dedicated to delivering high-quality wound care services across various healthcare settings. This growing practice prioritizes exceptional patient care while maintaining efficient clinical and operational workflows.

A highly organized, proactive, and detail-oriented Executive Assistant is needed to join the team. This role extends beyond traditional administrative support, offering the opportunity to grow into a Practice Administrator position. The ideal candidate will play a key role in overseeing daily operations and supporting the practice’s continued expansion.

Key ResponsibilitiesAdministrative & Office Management
• Managing and triaging incoming calls, emails, and texts.
• Overseeing provider licensing, credentialing, and compliance tracking to ensure seamless workflow and high-quality patient care.
• Organize and maintain documentation for clinical and operational needs.
• Facilitating communication between patients, referral agencies, and billing teams
• Establish and enforce office policies and procedures, ensuring compliance with HIPAA and healthcare regulations.
• Serve as the primary point of communication between providers, patients, and administrative staff.

Scheduling & Workflow Management
• Managing and updating schedules and action items in Google Sheets
• Ensuring accurate scheduling by rectifying patient visits in WoundAlly
• Opening and preparing daily clinical notes in Aprima for the physician
• Coordinating with SNFs, referral agencies, and billing teams to ensure smooth operations

Operations & Compliance
• Retrieving, processing, and managing weekly paper mail from the UPS mailbox.
• Assisting with insurance verification and compliance-related tasks.
• Conduct quality assurance projects and collaborate with leadership on compliance measures.
• Working with vendors to maintain seamless platform operations (WoundAlly, PCC, etc.).
• Support billing, claims submission, and audit preparation to ensure proper documentation
• Oversee financial performance, budgeting, and expense management to support practice growth.
• Ensure adherence to accrediting and licensing bodies, working with leadership on compliance initiatives.
• Stay updated on healthcare industry trends and best practices to enhance operational efficiency.

Qualifications & Skills
• At least 3+ years of experience as an Executive Assistant, preferably in a healthcare or clinical setting
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and problem-solving abilities.
• Proficiency in EHR systems, Google Suite, and other healthcare tools.
• Ability to work independently and take ownership of tasks.
• Spanish-speaking skills (a plus)

Why This Role Stands Out
• Career Growth: A clear path to a Practice Administrator role for candidates ready to take on more responsibility.
• Competitive Pay: Starting at $28/hr (DOE).
• Meaningful Impact: Join a mission-driven team making a difference in patient care.
• Supportive Work Environment: Collaborate with an innovative healthcare team.

Ready to Take the Next Step? Apply directly on Indeed today to join a growing healthcare practice and make an impact in patient care!

Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 40 per week

Schedule:
• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• On call
• Weekends as needed

Work Location: On the road

Apply Job!