Administrative Research Coordinator I - School of Public Health

About the position

The Research Coordinator I position at UTHealth School of Public Health is designed to support the Center for Health Promotion and Prevention Research by performing various administrative functions. This role involves coordinating day-to-day business and financial processes, managing travel and purchasing, and assisting with the smooth operation of projects under the supervision of the Center Manager.

Responsibilities
• Coordinates the day-to-day business and financial processes.
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• May trend past performance and forecast future financials.
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• Coordinates and monitors travel, purchasing, payroll, contracts, and grants.
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• Assists in reconciling contracts and grants projects.
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• Handles confidential information and sensitive issues.
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• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
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• Monitors open encumbrances and expenditures, providing reports on budget status.
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• Responsible for acquiring documents needed to monitor adherence to grant or program requirements.
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• Maintains departmental equipment and space inventories.
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• May train entry-level support staff.
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• Advises on financial and business practices, policy, and procedures as assigned by supervisor.
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• Responsible for making routine business and financial decisions and judgment calls.
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• Assigned routine budget and financial responsibilities by supervisor.
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• Maintains and reconciles financial records.
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• Assists with coordination of lecture series and other department events.
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• Coordinates department project/administrative files for storage for the mandatory retention period.
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• Provides support for department faculty as needed.
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• Responsible for entering and processing deposits and invoicing service contracts or salary reimbursement agreements against department funds.
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• Performs other duties as assigned.

Requirements
• Bachelor's degree in a related field or relevant experience in lieu of education.
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• Excellent communication skills both written and verbal.
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• Working knowledge of MS Office.

Nice-to-haves

Benefits
• 100% paid medical premiums for full-time employees
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• Generous time off equating to around 37-38 days per year
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• Longevity Pay after two years of service
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• Retirement/pension plan
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• Free financial and legal counseling
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• Free mental health counseling services
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• Gym membership discounts and access to wellness programs
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• Employee discounts including entertainment, car rentals, cell phones, etc.
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• Resources for child and elder care

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