Project Admin - Onsite

The Project Admin is to provide administrative support to the project team including accounting, assistant project managers, project managers and sr. project managers on assigned projects.

Primary Responsibilities
• Must issue, request proper execution, and track all required construction project documentation such as proposals, change orders, drawings, submittals, RFI’s, invoices, lien waivers, close-out documents, etc.
• Attend meetings if needed and assist team with determination of project requirements and take minutes
• Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.
• Use project scheduling and control tools to assist with monitoring project plans, budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager
• Assist Project Management in review of subcontractor / vendor pricing quotations to ensure fair and reasonable pricing is recommended for approval
• Ensure all required project close out documents are obtained and filed as required in the project repository
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others
• Keep the Project Manager and others informed about project status and issues that may impact client satisfaction
• Assist Project Management with permitting and jobsite inspection procedures
• Coordinate submittal information, and maintain submittal status
• Be knowledgeable and work with client’s submittal process/systems for each job
• Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)
• Active advocate for the company’s clients, projects and project managers

Professional Requirements
• Bachelor’s degree in construction management or related field preferred
• Minimum of 3 years of relevant work experience, 5+ years preferred
• Strong organizational skills, ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers
• Strong analytical, problem solving and communication skills
• Working knowledge of Microsoft Suite including Word, Excel, Outlook plus Bluebeam
• Working knowledge of project management repositories such as ProCore a plus
• Possess a current driver’s license
• Position requires ability to travel up to 10%

This is a full-time position with hours dictated by business needs. This position will report to a multiple Project Managers.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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