Part-Time Nonprofit Bookkeeper & Administrator (Remote)

We are a mission-driven nonprofit organization hiring for a remote, part-time Bookkeeper & Administrator. The organization name is being kept confidential at this stage of the process.

The ideal candidate will be highly organized, detail-oriented Bookkeeper & Administrator to help keep our internal operations running smoothly. This role is essential in supporting the financial, administrative, and compliance functions that keep our mission moving forward. If you're a behind-the-scenes superstar who thrives on structure and wants to make a difference, we’d love to hear from you.

Key Responsibilities

Bookkeeping & Financial Support:
• Record, categorize, and reconcile financial transactions
• Track organizational expenses, receipts, and reimbursements
• Manage recurring expenses, vendor invoices, and subscriptions
• Coordinate and track grant payments, submission timelines, and reporting
• Prepare documentation for audits and annual reports
• Liaise with external accountants and bookkeepers
• Manage acknowledgment and tracking of donor contributions

Administrative & Operational Support:
• Maintain and update insurance policies and ensure compliance
• Keep accurate board meeting records and minutes
• Manage employee files, contracts, and onboarding/offboarding
• Track employee time off and review timesheets for payroll accuracy
• Coordinate with 3rd-party payroll service

What We’re Looking For
• 2+ years of experience in nonprofit bookkeeping and admin/ops roles
• Experience conducting nonprofit audits in MA
• Strong time management and organizational skills
• High level of trust and ability to handle confidential information
• Familiarity with accounting tools like QuickBooks, Bill.com, and spreadsheets
• Excellent communication skills and attention to detail

Bonus if You Are
• Comfortable working independently in a remote environment
• Passionate about supporting nonprofit missions behind the scenes
• Someone who loves systems, checklists, and staying ahead of deadlines

Job Type: Part-time

Pay: $30.00 per hour

Expected hours: No more than 20 per week

Benefits:
• Paid sick time
• Paid time off

Application Question(s):
• Do you have Quickbooks experience?
• Are you comfortable with excel and spreadsheets?
• Do you have nonprofit audit experience in Massachusetts?

Experience:
• Bookkeeping: 2 years (Required)
• Nonprofit Bookkeping: 2 years (Required)

Location:
• United States (Required)

Work Location: Remote

Apply Job!