Assistant Director of Facilities Finance & Operations [Anticipated Vacancy] (SY24-25)

Job title: Assistant Director of Facilities Finance & Operations [Anticipated Vacancy] (SY24-25) in Boston, MA at Boston Public Schools

Company: Boston Public Schools

Job description: Job Details:Boston Public Schools are currently hiring for SY24-25. Please apply to positions for which you are qualified and prepare for virtual interviews, demo lessons, and other remote hiring practices!Please note that after July 1, the Office of Human Resources will not approve lateral moves between schools. This is to minimize vacancies arising close to the start of the school year.If you are searching for a teaching position in BPS, we strongly encourage you to visit and RSVP for where you can learn more about the hiring process, access hiring supports, and find opportunities to connect with school leaders.To begin a new application, choose a job from the listings below. After your application is complete, you will receive a confirmation number and your information will be saved, allowing you to return at any time to submit additional applications. Please remember your username and password for use on future applications.Need help or have a question about your application? Please check the first.IF YOU ARE EXPERIENCING TECHNICAL ISSUES WHILE TRYING TO APPLY, please try clearing your browser cache and cookies, or check the for more information. You can also for chat or email support from our vendor's technical support team (use District Name: Boston), or call them at (877) 974-7437.Job Description:This position is an anticipated vacancy and is expected to be vacant by 05/03/2025. The current incumbent may rescind their retirement, leave, or resignation until the expected vacancy date. Confirmation of hire will occur only after the position is vacated.Reports to: Executive Director of FacilitiesWork Location: Campbell Resource Center, 1216 Dorchester Ave., Dorchester, MA 02125General Description of PositionBoston Public Schools (BPS) is the largest school district in Massachusetts, serving approximately 43,000 students with a $1.2 billion budget. The Office of Facilities Management is one of the district's largest departments, overseeing an annual budget of approximately $90 million, which is about 10% of total spending. Daily, our employees clean and maintain around 125 school facilities covering 11 million sq. ft. and serving 43,000 students in the Boston area. We are also involved in the Long Term Facilities Plan and the Mayor’s initiative for capital upgrades across the district.In 2016, BPS released a Long Term Financial Plan aimed at enhancing financial sustainability and generating savings to reinvest in classrooms. The Facilities department processes hundreds of vendor contracts and thousands of work orders/purchase orders, and is currently managing a new work order/asset management system.ResponsibilitiesThe Assistant Director will have critical responsibilities, including but not limited to:Financial Analysis and Budgeting:

• Develop annual budget projections based on historical spending patterns.

• Create spending models to understand departmental costs better.

• Implement strategies to contain and reduce cost growth.

• Prepare and present monthly operational efficacy and spending reports to the Chief Operating Officer and Chief Financial Officer.

• Collaborate with Operations and Finance to estimate the financial impact of potential policy changes explored by the School Committee, District Leadership, or the City of Boston.

• Oversee the Procurement, Accounts Payable and Data staff and other staff as needed.

Operations Support:

• Analyze data from Facilities databases for insights.

• Support negotiations of collective bargaining agreements.

• Manage the District's permits and SchoolDude systems.

This position is vital for ensuring the long-term financial sustainability of the department and, by extension, Boston Public Schools.Qualifications - Required:

• Bachelor’s degree

• 3-5 years of experience in auditing, general business, or related fields

• Extensive experience managing complex projects in a fast-paced environment with a proven ability to manage high-level relationships with contractors and school communities

• Extreme proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Gmail, Google Sheets/Docs)

• Knowledge of basic financial management principles

• Willingness to learn and adapt, demonstrating a drive for continuous improvement

• Ability to design and execute sophisticated financial analyses

• Strong understanding of detailed information while being able to explain it clearly to senior district or city leadership.

• Candidates must have authorization to work in the U.S. by their first day of employment

Qualifications - Preferred:

• Master’s Degree in accounting, finance, management, or related fields; secondary priority in public policy, education, or urban planning.

• Multiple years of experience in auditing, budgeting, accounting, or financial management, preferably in a public/government setting.

• Excellent public speaking skills, including the ability to communicate effectively in public forums and demonstrate sensitivity to a diverse student and employee population.

• Knowledge of Massachusetts Procurement Laws (Ch 30-39M, Ch 149, Ch 30B, Ch 7C & Ch 44 E).

• MCPPO Certified or willing to complete training within the first 6 months of employment.

• Experience in Leases, License, Memorandum of Agreement (MOA) & Memorandum of Understanding (MOU)

Terms: Managerial, D62.Evening & Weekend Availability RequiredThe Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at [email protected].

Expected salary:

Location: Boston, MA

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