Virtual Executive Assistant to the CEO

Job title: Virtual Executive Assistant to the CEO in USA at Imperative Recruiting

Company: Imperative Recruiting

Job description: Imperative Recruiting is a 3rd party recruiting agency working on behalf of Virtually Imperative:We are seeking a highly proactive, solutions-oriented, and diversity-focused Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency and modeling agency. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is passionate about promoting diversity and inclusion. Key ResponsibilitiesAdministrative Support:

• Manage calendars, appointments, and meetings across multiple businesses.


• Draft, proofread, and edit emails, documents, and presentations.


• Maintain and organize files, records, and contact databases.

• Coordinate tasks and workflows between the entrepreneur and team members.


• Oversee the timely completion of projects and track progress.


• Streamline operational processes to improve efficiency.

• Assist in sourcing, screening, and onboarding candidates for the recruiting agency.


• Maintain a talent database and contribute to creating a positive candidate experience.

• Act as a liaison between the entrepreneur and clients, vendors, or partners.


• Schedule and prepare materials for client meetings and presentations.

• Ensure diverse perspectives are represented in hiring, project execution, and client interactions.


• Support initiatives to create an inclusive workplace environment.

• Identify challenges and propose actionable solutions to the entrepreneur.


• Anticipate needs and proactively address them before they arise.

• Proven experience as an executive assistant, virtual assistant, or in a similar role.


• Strong organizational and multitasking skills, with the ability to manage competing priorities.


• Excellent written and verbal communication skills.


• Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello).


• Demonstrated commitment to diversity, equity, and inclusion in professional settings.


• Ability to work independently with minimal supervision while maintaining accountability.


• High level of discretion and confidentiality.

• Experience in recruitment or human resources.


• Knowledge of virtual assistance best practices.


• Familiarity with CRM tools and talent management systems.


• Background in supporting entrepreneurs or small businesses.

• Hours: Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules.


• Compensation: $20-$25/hour


• Terms: Part-Time W2 Employee - Ability to accrue PTO


• Location: Fully remote

Expected salary: $20 - 25 per hour

Location: USA

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