Human Resources Specialist

Job title: Human Resources Specialist in Oregon at City of Lake Oswego

Company: City of Lake Oswego

Job description: The PositionThe City of Lake Oswego is seeking qualified candidates for the position of Human Resources Specialist to perform a wide variety of human resources activities including, but not limited to, recruitment, benefits, safety, and training. The incumbent will be required to develop knowledge of City policies, procedures and collective bargaining agreements, possess outstanding customer service and problem-solving skills, and have the ability to exercise good judgment in handling sensitive personnel information. This position is non-represented, confidential and full-time position.Key Responsibilities

• Responds to request for information from employees and/or the general public over the phone, in person, and via e-mail regarding a variety of Human Resources procedures, programs, job opportunities, and/or other related information.
• Prepares, processes, and maintains a variety of personnel records, documents, files, logs, applications, compensation information, benefits and status changes, and/or other related information. Recommends changes to improve efficiency in processes and systems.
• Maintain and ensure accuracy of confidential employee records and data; ensure administrative documents implementing personnel actions are consistent with labor agreements and city policy.
• Prepares and maintains a variety of correspondence. Edits and formats documents for final publication and distribution.
• Coordinate employee events, training sessions, and/or other similar activities. Helps facilitate employee on-boarding program and coordinates training events for all City staff.
• Assist Human Resources staff with administrative support and clerical duties. May provide reception duties on behalf of the Human Resources Department.
• Process a variety of invoices and purchase orders. Track accounts payable payments and balances.
• Monitors and maintains supplies, materials, and inventory. Procures materials and supplies in support of operational effectiveness and efficiency.
• Participates in special projects and programs.
• Performs other duties of a similar nature or level.

Education and Experience RequirementsQualified candidates will have broad knowledge of human resource principals, practices, theories and methods. A typical way of obtaining the knowledge, skills and abilities outlined above is to be a high school graduate or possess a certificate of equivalency upon appointment and have three years experience in a human resources environment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.Candidates must have strong MS Word, Excel and other computer application skills. Successful candidates must possess a strong customer service minded skill set, high integrity, ability to work well under pressure, communicate in a clear, tactful and courteous manner and deliver accurate and timely work product.Licensing and Other Requirements:Positions in this classification require the ability to possess and maintain a valid driver's license and ability to meet the City's driving standards. Related professional certification (PHR, IPMA-CP, etc.) is desired.Supplemental InformationCompensation Range: $5,808.62 - $7,061.88 per monthNon-cash compensation includes health insurance (medical, dental, and vision), Life Insurance, Long Term Disability, participation in the Public Employee Retirement System (PERS), including the 6% employee pick up, VEBA contribution, and TriMet Pass.Bilingual Pay: Employees who can speak and/or write a language listed in the top five (5) most common languages spoken in the Lake Oswego School District, may be eligible for three percent (3%) bilingual pay.Application Process: You may visit our web site at to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted to by: 5:00 P.M. Sunday, June 8, 2025Summary of Employee Benefits
Lake Oswego Managers, Supervisors, and Confidential EmployeesThe following material is a brief summary of each benefit and does not replace or supersede any provisions of the insurance contracts.Medical Insurance
You may choose between a traditional indemnity plan or a health maintenance organization (HMO) plan. Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.Under the indemnity plan, Aetna Medical, most medical services are paid in full when rendered by a participating provider.The HMO plan, Kaiser Permanente, guarantees delivery of necessary health services, which is provided exclusively by their own providers.Dental InsuranceThe City provides a choice of comprehensive coverage through Moda Health (Delta Dental) and Kaiser Permanente. With your choice, you will have access to a plan that includes preventive, routine and major dental care, as well as orthodontic benefits (for child dependents only).Life InsuranceThe City pays for your basic life insurance in the amount of your annual salary to a maximum of $50,000, and accidental death and dismemberment in the amount of $50,000. You can choose to purchase supplemental life insurance for you and/or your spouse in increments of $10,000. You may also purchase life insurance in the amount of $2,000 for each eligible dependent at minimal cost. (Standard Life Insurance Company).Long Term Disability InsuranceThe City provides you with a long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to a maximum benefit of $6,000, following a 90-day waiting period. (Standard Life Insurance Company).Survivors' Income InsuranceThe City provides you with an insurance policy which gives your eligible survivors a monthly income after your death equal to a percentage of your insured earnings. (Standard Life Insurance).Workers' Compensation InsuranceYou are provided workers' compensation insurance in accordance with Oregon Revised Statutes.Public Employees Retirement Systems (PERS)The City of Lake Oswego is a member of the Oregon Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources:

• member contributions paid on your behalf by the City; and
• employer contributions.

You become vested with PERS when contributions have been made in each of five calendar years.Voluntary Employee Benefits Account (VEBA)The City has established a Voluntary Employee Benefits Account (VEBA) to be used for medical expenses pre and post retirement. The City will make a monthly contribution into your account as authorized by IRS Code 501(c)(9). Additional information available in Human Resources.Employee Assistance ProgramYou and your family can receive up to six (6) free confidential counseling sessions per incident per year, as well as other benefits, such as free legal consultation and first time home owner assistance. EAP coverage is provided by uprisehealth.Optional BenefitsDeferred Compensation - The City offers a deferred compensation plan through MissionSquare Retirement. Your participation in this plan is voluntary, and you will need to make the contributions to the plan(s).Flexible Spending Account - The City offers a Flexible Spending Account Program after your have been employed with the City for six months. FSA's allow eligible employees to pay for non-covered health related expenses and child care expenses with tax-free income. In addition, you may use the FSA Premium Only Account to help cover the cost of your portion of the City's medical and dental insurance premiums. You do not need to wait six months to participate in the premium only portion.HolidaysThe City of Lake Oswego recognizes the following paid holidays during the calendar year.1. Four hours New Years Eve*
2 New Year's Day
3. Martin Luther King's Birthday
4. President's Day
5. Independence Day
6. Labor Day
7. Memorial Day
8. Veteran's Day
9. Thanksgiving Day
10. The Friday Following Thanksgiving Day
11. Four Hours Christmas Eve*
12. Christmas Day
13. Personal Holiday
14. Juneteenth

• When Christmas Eve or New Year's Eve falls on Monday through Friday. Employees who are scheduled to work during the ½ day holiday shall be credited with four (4) hours of Holiday Pay.

VacationPaid vacation time accrues on a yearly basis as follows:0-3 years: 12 days (8 hr per month)
4-9 years 16.5 days (11 hrs per month)
10-15 years 21.5 days (14.33 hrs per month)
16-19 years 23.5 days (15.66 hrs per month)
20+ 25 days (16.67 hrs per month)Vacation may be accrued to a maximum of two years with the approval of your supervisor.Managers and supervisors who do not receive overtime are eligible for four additional vacation days.Sick LeaveSick leave accrues on a monthly basis at a rate of eight hours per each month worked. Sick leave may be used when you are unable to work due to illness or injury, or to attend a member of the immediate family when they are sick or injured. (Immediate family is defined as spouse, children, mother, father, sister, brother, or other relative residing in your household. Sick leave may be accumulated to 150 days.

Expected salary: $5808.62 - 7061.88 per month

Location: Oregon

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