Specialist - United for Business Events (Hybrid)

About the position

The Event Specialist for United for Business Events is responsible for managing and executing a variety of corporate events, meetings, and conferences. This role involves end-to-end event management, including budgeting, vendor coordination, and onsite logistics, ensuring that events are efficient, cost-effective, and memorable. The position requires collaboration with various stakeholders and reporting to the United for Business Events Manager.

Responsibilities

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  Own end to end event execution for regional customer & sponsorship events.
  
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  Liaise with vendors, partners, and stakeholders to ensure efficient collaboration for events.
  
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  Partner with hotels for RFPs, contracting obligations, and post-event budget review.
  
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  Create and manage event run of show, onsite logistics, site build up and tear down.
  
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  Analyze post-event survey results to highlight future learnings.
  
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  Lead event registration systems to successfully build, launch, and complete event registration for all programs.
  
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  Collaborate with the Marketing team to create and handle communication plans for events.
  
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  Lead internal meeting coordination and planning for regional divisions.
  
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  Manage divisional budgets ensuring all planned items are accounted for and accurately forecasted each month.
  

Requirements

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  Bachelor's degree or 4 years of relevant work experience in Business, Event Management, Marketing, Communications, Advertising
  
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  2+ years of related event experience
  
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  Experience with event/technology systems (STOVA, TicketManager, Salesforce, HIVE, etc.)
  
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  Project management skills
  
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  Excellent organizational, communication, negotiating, and multitasking skills
  
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  Ability to remain calm under pressure and maintain a customer-service approach
  
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  Must be legally authorized to work in the United States for any employer without sponsorship
  
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  Reliable, punctual attendance is an essential function of the position.
  

Nice-to-haves

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  5+ years of event management within a large corporate environment
  
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  Experience working with hotel partners and production vendors
  
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  PMP or CMP Certification
  

Benefits

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  Medical, dental, vision, life, accident and disability insurance
  
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  Parental leave
  
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  Employee assistance program
  
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  Commuter benefits
  
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  Paid holidays
  
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  Paid time off
  
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  401(k) plan with employee and company contribution opportunities
  
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  Flight privileges
  

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