Project Manager Assistant

About AlphaHire:
AlphaHire is a high-growth recruitment firm focused on delivering exceptional hiring results for companies across industries. We pride ourselves on a fast-paced, collaborative environment where communication, organization, and flexibility are key to our success.

Position Overview:
We are seeking a proactive and detail-oriented Project Management Assistant to support the Managing Partner and recruiting team in day-to-day operations. This role will serve as a central point of coordination across recruiters, clients, and internal stakeholders — ensuring efficiency, clarity, and follow-through in all aspects of our recruitment cycle.

Key Responsibilities:

• Candidate Coordination: Manage candidate submissions by tracking recruiter activity and ensuring all documentation is complete and submitted in a timely manner.

• Client Communication: Collect and relay feedback from clients to recruiters; follow up as needed to ensure next steps are clear and executed.

• Direct Sourcing: Assist in sourcing qualified candidates for urgent or high-priority roles, leveraging internal tools and platforms.

• Scheduling Support: Coordinate interviews between clients and candidates, manage calendars, and confirm appointments.

• ATS Management: Update and maintain our Applicant Tracking System (ATS), ensuring that candidate status, notes, and communications are accurately recorded.

• Internal Workflow Optimization: Act as a communication bridge between recruiters and leadership, helping to flag delays, clarify expectations, and drive accountability.

• Special Projects: Support other recruitment or administrative projects as needed, reporting directly to the Managing Partner or a designated team lead.

Qualifications:

• 3+ years of experience in a fast-paced administrative, recruitment coordination, or executive support role

• Familiarity with ATS platforms and basic recruiting workflows

• Strong written and verbal communication skills

• Excellent organizational and time management abilities

• Comfortable handling confidential and sensitive information

• Self-starter with a solutions-oriented mindset

Compensation & Benefits:

• Competitive salary commensurate with experience

• Performance-based bonuses

• Flexible work hours

• Opportunities for growth within a fast-scaling organization

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